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Hello Vidya — view, create and manage sourcing events.
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Qi

Start a new sourcing event

Describe the event in plain language — Qi will set up guidelines, questionnaires, pricesheets and suppliers for you.

Total events
75
Sourcing events this period
↑ 18% vs last quarter
Touchless rate
52%
Auto-processed sourcing
↑ 7% vs last quarter
Avg savings
11.3%
Across all events
↑ 3.2% across all events
Cycle time
4.2 days
Creation to award
↓ 22% avg days to award
Ready for awarding
10
Events ready for awarding
↓ 10% vs last month
Spend under management
$48M
Total managed via sourcing
↓ 12% year-to-day
✦ Qi insight
3 of your draft events have been idle > 7 days. Want me to review and suggest next steps?

Events by supplier preference

Q1
Q2
Q3
Q4
Q1'26

Quarterly savings

Q1
Q2
Q3
Q4

AI Summary

Good morning Vidya — I've drafted 22 of 24 tasks autonomously. Two items need your decision before publish.

Generated guidelines, questionnaires, pricesheets, and supplier list. Baseline spend: $12.4M · savings target: $2.6M (21%). Both blockers have fixes prepared — one click to resolve.

22
Auto-drafted
2
Need decision
$12.4M
Event value
12m
Est. to publish
Insights & recommendations 3 Resolve blockers first
Blocker Response window
Response timeline has expired
End date was 18 Apr 2026, 4 days ago. Suppliers cannot respond.
Qi recommends
Extend end date to 11 May 2026 (+23 days).
Confidence 94%
Blocker 2 pricesheets
Pricesheet has 0 line items
Your 2 pricesheets are empty. Publish is blocked until lines exist.
Qi recommends
Generate 24 line items from your RFP scope.
Confidence 91%
✦ Suggestion Questionnaire
Add 4 AI-suggested questions
Missing data residency, SOC 2 scope, exit plan, subcontractor policy.
Qi recommends
Add 4 coverage-gap questions based on similar IT RFPs.
Confidence 87%
GEP Qi can make mistakes. Double-check responses.
Setup at a glance Click a section to jump in
✓ Guidelines
5 added · 2 mandatory
✓ Questionnaires
2 · 20 questions
! Pricesheets
2 · 0 items
✓ Attachments
1 · 0 visible
✓ Team
2 + 5 + 5
⚠ Suppliers
20 · 3 issues
! Timeline
Expired
Suppliers Invitation restricted to registered suppliers
HC
gsk
NW
BR
OR
+17
Total invited
20
Diverse suppliers
10 (50%)
Issues flagged
3
Historic A-tier
7
Event configurations Setup event
Evaluation type
2 Bid Envelope
Confidential event
Yes
Multi-currency
Yes · USD base
Approval type
3-stage

Quick actions

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Discussion forum
Start a discussion with the buyer

Basic details

Last edited 22 Apr 2026 · 10:42 Edit
Event name *
RFP-2026-IT-042 · Enterprise IT Services Renewal
Event type
RFP · 2-envelope · Confidential
Primary owner
Vidya Nair · Sourcing Manager
Co-authors
Deepak P., Asha R.
Description
3-year renewal covering cloud infrastructure, managed support, and licensing across US-East and EMEA. Target 8–10% savings vs. last award. Scope follows the approved Statement of Work from SR-2026-3391.
Category
IT Services › Infrastructure & Support
Sub-category
Cloud & Managed Services
Region / Geography
US-East EMEA
Business unit
Global Technology · Digital Workplace
Projected spend
$3.6M over 3 years
Target savings
8 – 10% ~ $290K
Linked sourcing request
SR-2026-3391 · approved by Finance
Cost center
CC-1042 · Infrastructure Ops

Team members (5)

Name Roles Group Supplier contact Viewer Coauthor Evaluator Approver Invitation status
Vidya Nair Author Sourcing Manager — Invited
Deepak Patel Category Lead · IT IT Services Invited
Asha Raman Tech SME Architecture Pending
M. Alvarez Select role Infrastructure Ops Not invited
Sam Khan Finance Controller Finance Not invited
Qi
You're missing an approver assignment for the 3-stage workflow. Based on this category & spend band, Sam Khan is the typical final approver — invitation draft ready.

Event timelines (6)

✎ Edit
i Timezone · America/New_York (EDT · UTC−04:00) — all dates below are shown in this timezone
Step
Stage
Start
End
Duration
Status
1
Setup
10 Apr 2026 · 09:00
22 Apr 2026 · 18:00
12 days
In progress
2
Publish to suppliers
23 Apr 2026 · 09:00
—
Milestone
Tentative
3
Response window
23 Apr 2026 · 09:00
11 May 2026 · 17:00
18 days
Upcoming
4
Q&A window
24 Apr 2026 · 09:00
4 May 2026 · 17:00
11 days
Upcoming
5
Evaluation
12 May 2026 · 09:00
18 May 2026 · 18:00
7 days
Upcoming
6
Negotiate
19 May 2026 · 09:00
25 May 2026 · 18:00
7 days · up to 2 rounds
Upcoming
7
Award decision
27 May 2026 · 17:00
—
Milestone
Target
Today · 22 Apr
Publish · 23 Apr
Response opens · 23 Apr
Q&A window · 24 Apr – 4 May
Response closes · 11 May
Award target · 27 May

Related content

Direct links to source records
TypeReferenceLinked to
Project PRJ-2026-IT-Modernisation Origin project that created this RFx Open →
Sourcing request SR-2026-3391 Intake approved by Finance Open →
Contract CT-2021-IT-017 · Helios Cloud MSA Incumbent contract being replaced Open →
Prior event RFx-00552 · Enterprise IT Services FY23 Source event this draft was cloned from Open →
Template IT Services RFP (2-envelope) Template applied on create Open →

Questionnaire Builder

IT Infrastructure · Server Refresh · MS-2026-IT-001 · 3 sections · 9 questions
Qi
Summary by GEP Qi14 similar RFPs analyzed
Based on 14 similar Server Refresh RFPs from the last 18 months, this questionnaire covers the typical Technical, Security, and Commercial criteria. 2 questions were recommended from MS policy, and 1 question was auto-added from Qi best-practice library. Consider adding 1 question on sustainability/ESG — 11 of 14 comparable RFPs included it.

Section Weights

Total: 100%
Technical · 40%
Security · 35%
Commercial · 25%
Technical Evaluation Security & Compliance Commercial Terms
⋮⋮ 1

Technical Evaluation

Weight · 40% 4 questions ⋯ ▾
1.1
Describe your proposed server architecture and hardware specifications for the enterprise refresh (CPU, memory, storage tiers, redundancy).
✦ AI Generated GEP Qi
📝 Long text
Wt % 35 Eff % 14.0
1.2
Which hypervisor / virtualization platforms do you support out of the box?
AI REC GEP Qi
☑ Multi-select
Wt % 25 Eff % 10.0
1.3
Provide SLA / uptime commitment for hardware replacement and on-site support (24x7 or NBD).
MS Policy ✦ AI Generated
▦ Short text
Wt % 25 Eff % 10.0
1.4
Upload detailed product datasheets and benchmark reports (SPECrate / TPC-C) for proposed models.
User added
📎 File attachment
Wt % 15 Eff % 6.0
⋮⋮ 2

Security & Compliance

Weight · 35% 3 questions ⋯ ▾
2.1
Are you ISO 27001 and SOC 2 Type II certified? Provide latest audit reports.
MS Policy GEP Qi
● Yes / No
Wt % 40 Eff % 14.0
2.2
Describe your approach to firmware security, secure boot, and supply-chain attestation.
✦ AI Generated MS Policy
📝 Long text
Wt % 35 Eff % 12.25
2.3
List any security incidents or CVEs impacting your proposed hardware in the past 24 months and remediation timelines.
AI REC
📝 Long text
Wt % 25 Eff % 8.75
⋮⋮ 3

Commercial Terms

Weight · 25% 2 questions ⋯ ▾
3.1
Describe your pricing model (CapEx, OpEx, subscription) and volume-break tiers for 3-year term.
✦ AI Generated GEP Qi
📝 Long text
Wt % 60 Eff % 15.0
3.2
What payment terms can you offer? (Net 30 / 45 / 60)
MS Policy
☑ Multi-select
Wt % 40 Eff % 10.0
PS1

Server Hardware — Pricesheet

1 of 1 · Last edited 2h ago
Event Currency (INR) *Item Name *Item Number *Volume *Unit (10:Group) *Baseline price per unit Total baseline price *Price per unit Total price
₹ INR 57,900,000 —
₹ INR 48,960,000 —
₹ INR 31,680,000 —
₹ INR — —
₹ INR — —
₹ INR — —
₹ INR — —
₹ INR — —
₹ INR — —
₹ INR — —
Rows per page
Page 1 of 5

AI Summary

Scored 18 pre-qualified IT infrastructure vendors. 5 shortlisted for review, 1 conditional, 1 excluded.

Dell Technologies leads at 90% — diversity-certified, helium-free, confirmed dual-source NIC path (no Taiwan Strait exposure). Lenovo ISG is the primary Hormuz-resilient alternative — Mexico assembly, diversified NIC supply, dBOM certification in progress. HP Enterprise is included conditionally — HP must demonstrate a credible alternate non-Taiwan-Strait NIC source via RFP response; eligible for award if condition is met. Cisco Systems available if broader platform competition is needed (72% match). Supermicro does not meet helium-free or dBOM requirements — policy waiver required. Apple excluded: no enterprise rack server line.

18
Pre-qualified
5
Shortlisted
1
Conditional
1
Excluded
GEP Qi can make mistakes. Review before proceeding.
DE

Dell Technologies

PowerEdge Series · Austin, TX
Match90%
RiskLow
Incumbent ESG: A Diverse ✓
Top performer in 3 prior MS IT events. 19.4% avg savings yield. Dual-source NIC confirmed.
HP

HP Enterprise

ProLiant Series · Houston, TX
Match85%
RiskMed
Pending MSA ESG: B+ Non-Diverse
Strong technical scores. MSA renewal pending — clause amendments required before award.
LN

Lenovo ISG

ThinkSystem · Morrisville, NC
Match80%
RiskLow
⚡ Resilient Alt ESG: B Diverse ✓
No Taiwan Strait exposure (Mexico assembly). Flagged as resilient alternative.
CS

Cisco Systems

UCS Series · San Jose, CA
Match72%
RiskLow
ESG: A-
Lower match — UCS platform requires additional integration. Add if wider competition needed.
SM

Supermicro

SuperServer · San Jose, CA
Match65%
RiskMed
Diverse ESG: C
Policy waiver required. Reference only.
3 suppliers selected
✦
Ask Qi about supplier risk — supply chain, ESG, qualification ▾
Qi

Qi · Event intelligence

Monitoring 20 suppliers
Create
Publish
Response · 4d 6h left
Award
Good morning, Vidya. 12 of 20 suppliers have started responses, 5 have submitted. 3 items need your attention to keep the event on track.
⚠ Action needed3
?
4 unanswered supplier questions 2 days old
Oldest from Helios Cloud: "Can we bid for only lots 3 and 5?"
i
Deadline extension requested Decide
Northwind IT requested 48h extension citing scope clarifications.
✦
3 suppliers likely to no-bid AI prediction
Based on engagement patterns, Acme, Pinnacle, Vertex are unlikely to submit.
✦ Qi insights1
✦
Early bid signal detected Insight
First 3 commercial bids average 11% below last year's award price — good competitive tension. You may be able to raise the bar on SLA.

Supplier responses

Live · updated just now
SupplierProgressStatusLast activityAI signal
HCHelios Cloud
Submitted1h ago✦ Strong bid
OROrion Networks
Submitted3h ago✦ Competitive
NWNorthwind IT
In progress · ext requested20m ago—
BRBlueRidge Tech
In progress5h ago—
ACAcme Systems
Opened2d ago✦ Likely no-bid
PNPinnacle Digital
Not started—✦ Likely no-bid
Submitted
5 / 20
25% of invited
Open Q&A
4
Oldest: 2 days
Avg bid vs target
-11%
n=3 commercial bids

Quick actions

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Change ownership
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⏸
Put on hold
Pause supplier responses?
✉
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Broadcast a clarification
💬
Discussion forum
Open thread with buyer
Qi

Qi · Award intelligence

Analysis complete
Create
Publish
Response
Award · in progress
Event closed with 17 of 20 bids received. I've scored all submissions and ranked them by your evaluation criteria. Award recommendation ready with $84,200 in negotiation headroom.
⚠ Action needed2
⚠
2 outlier bids flagged Review
Vertex Systems bid is 32% below second-lowest — risk of underbidding. Zenith missing pricing for Lot 2.
i
3 evaluators pending scorecard Reminder
Technical scorecard incomplete for Neha, Arjun, Li.
✦ Qi recommendations2
★
Award to Helios Cloud AI + human evaluation
Scored 91/100. Commercial bid 8.4% below target, SLA terms matched, lowest risk.
✦
Open negotiation round for $42K savings Playbook ready
Focus top 3 bidders on payment terms and Lot 4 volume discount.

AI award recommendation

Based on 17 bids · weighted 60% commercial / 40% technical

★ Top recommendation

Helios Cloud
Full scope · 36-month term · SLA 99.95%
Bid valueUSD 1,148,300
Savings vs target-8.4%
Score91 / 100

Runner-up

Orion Networks
Full scope · 24-month term · SLA 99.9%
Bid valueUSD 1,192,800
Savings vs target-4.9%
Score86 / 100
✦
Why Helios over Orion? Equal technical fit, but Helios offers a 3-year committed rate and explicit uplift cap at 3% p.a. Orion's contract is 24 months with no cap. Over 36 months, Helios saves an estimated $44K on renewal risk.

Bid comparison

17 bids · ranked by weighted score
RankSupplierScoreCommercialvs TargetAI note
1
HCHelios Cloud
91$1,148,300-8.4%✦ Recommended
2
OROrion Networks
86$1,192,800-4.9%Strong runner-up
3
VTVertex Systems
72$851,400-32%✦ Outlier — verify
4
NWNorthwind IT
68$1,268,000+1%—
5
ZNZenith Group
—PartialLot 2 missing✦ Incomplete
Bids received
17 / 20
85% response rate
Projected savings
$126K
Incl. negotiation upside
Evaluation progress
7 / 10
3 evaluators pending

Quick actions

⇅
Change ownership
Transfer award decision?
⤾
Re-open for negotiation
Start a second round
📄
Export summary
CPO-ready award memo
💬
Discussion forum
Loop in stakeholders
✦
GEP Qi Recommendation: Initiate negotiations with Dell Technologies (87/100) and HP Enterprise (81/100). Include Lenovo in Round 1 for competitive pressure. Target: $9,920,000.
Supplier
Price Quoted
Technical (40%)
Security (35%)
Commercial (25%)
Overall
Rank
Dell TechnologiesPowerEdge R750
$10,880,000-12.3% vs baseline
92
88
79
87/100
🥇 #1
HP EnterpriseProLiant DL380
$10,540,000-15.0% vs baseline
84
80
77
81/100
🥈 #2
Lenovo ISGThinkSystem SR650
$10,220,000-17.6% vs baseline
74
71
85
76/100
🥉 #3

Supplier Comparison — Radar View

Dell HP Lenovo
Technical Security Commercial Delivery ESG Risk
★ Lenovo leads on Commercial (85/100)
Commercial ★
Lenovo best
Response detail — supplier-by-supplier Q&A answers with Qi scoring rationale.
Price analysis — line-item deltas vs baseline and vs peer bids.
✦
Ask Qi about supplier responses — scores, gaps, recommendations ▾
Evaluation Complete Negotiation Round 2
Baseline Value
$12,400,000
Original budget
Target Value
$9,920,000
$2,480,000 Savings Target
Current Best Price
$10,220,000
Lenovo ISG (Round 2)
Savings Gap
$300,000
To Reach Ultimate Target
Round 1
Category Specific
Round 2
AI Recommended
Round 3
AI Recommended
Round 4 (BAFO)
Category Specific
#1 · 87/100

Dell Technologies

$10,880,000
Strategy: Volume Anchoring
Leveraging 2026 forecast scale to anchor pricing below market benchmarks.
#2 · 81/100

HP Enterprise

$10,540,000
Strategy: Technical Trade-off
Trading high-tech redundant features for commercial cost reductions.
#3 · 76/100

Lenovo ISG

$10,220,000
Strategy: Market Benchmarking
Forcing price correction by highlighting gap vs. commercial leaders.
Email Config: Dell
Email Config: HP
Negotiation Complete Award — Bid Optimization
Baseline Value
$12,400,000
Original budget
Final Negotiated
$9,790,000
Round 3 · Best mix
Total Savings
$2,610,000
21.0% vs baseline
Suppliers to Award
2
LLP split scenario

Award Scenarios AI Generated

4 scenarios auto-generated from final bids · switch to preview
AI Recommended
Lowest Line Price
Award each line to the lowest bidder. Splits across suppliers for max savings.
Savings$2.61M
Coverage100%
Suppliers2
RiskLow
Preferred Suppliers
Award only to incumbent / A-tier suppliers regardless of price premium.
Savings$2.15M
Coverage100%
Suppliers1
RiskLow
Lowest Overall Supplier
Single-supplier award to the cheapest total bid. Simplest contract.
Savings$2.42M
Coverage100%
Suppliers1
RiskMed
✦
Ask Qi to create a scenario
Describe your award goal — Qi will build an optimized scenario.

Allocation — Lowest Line Price

Auto-selected · optimal mix of Dell (tech lead) + HP (storage lead)

Volume Allocation (%)

Dell 58%
HP 27%
Lenovo 15%
Dell — 47 of 76 lines (servers, maintenance, warranty) HP — 18 of 76 lines (storage, licensing) Lenovo — 11 of 76 lines (peripherals, lowest-priced tail)
Supplier
Lines
Vol %
Spend
Spend %
DEDell Technologies
47
58%
$5,680,000
58.0%
HPHP Enterprise
18
27%
$2,640,000
27.0%
LNLenovo ISG
11
15%
$1,470,000
15.0%
Total
76
100%
$9,790,000
100%

✦ Why Qi recommends LLP

✓ $460K extra savings vs Preferred Suppliers — line-level optimization captures the 5–18% price variance across bidders.
✓ 100% line coverage with 2 active contracts — within your policy limit of ≤3 suppliers per RFx.
! Lenovo's 15% tail is under the $1.5M minimum-contract threshold — exception approval needed, or fold into Dell (cost: +$110K).
✦ Alternate: Dual-Source (60/40 Dell-HP) saves $2.48M with zero exception — $130K less but cleaner contract ops.
Qi

Create a sourcing event with Qi

1 of 3

What do you want to source?

Describe the event in plain language. Qi will draft guidelines, questionnaires, pricesheets and a supplier shortlist for you to review.

Qi uses your org's guidelines and history.

Qi is setting up your event…

Drafting "RFP for IT Services" — using your org's standard guidelines, last year's pricesheet, and historic supplier performance.

1Analysing your intent & scopereading attached scope + org guidelines
2Drafting guidelines5 guidelines · 2 mandatory
3Building questionnairestechnical + commercial · 20 questions
4Generating pricesheet line items24 items across 4 lots
5Shortlisting suppliers20 matched · 10 diverse · 7 A-tier
6Proposing timeline & approvals14-day response · 3-stage approval
7Running pre-publish checksflagging risks & gaps

Here's what I've set up

Draft RFx-00678 · RFP for IT Services is ready. Review and open the event — you can edit any section.

Guidelines
5 drafted
2 mandatory for acknowledgement
Questionnaires
2 · 20 questions
Technical + commercial
Pricesheet
24 line items
4 lots · derived from scope
Attachments
1 · scope doc
0 visible to supplier
Suppliers
20 shortlisted
3 issues flagged · needs review
Timeline
Needs dates
Qi suggests 24 Apr → 8 May
Team
2 co-authors · 5 evaluators
3-stage approval routed
Configuration
2 Bid · Confidential · Multi-cur
Matches your defaults
⚠
2 things need your attention in the draft. I've flagged them as mandatory inside the event — 3 suppliers with status/contact issues, and the timeline dates to confirm. Everything else is ready.